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Formatting portrait page labels

Portrait label formatting is set in the in the Portrait editor under the Layout tab.

Label styling is set under the Visual tab. 

Notice a typo in your labels or spot a portrait in the wrong group? Update your database information by closing your portrait page and returning back to the portrait database, where you can correct names and/or change group assignments.

Layout options

Three preset formatting options are available under the Layout options: Vintage, Classic and Side Labels.


Click on Advanced options to see additional formatting choices.


Salutation & Title

Staff pages may include salutations (eg. Mr., Ms, Dr.) and job titles (eg. Principal, Custodian, Science Teacher) as a part of their labels. To use these features, you must first include salutations and/or titles in the portrait database. 

Once the information is available in the database, you may turn on Salutation and/or Title in the advanced label layout options. By default, these options are off, so labels only display first and last names.

Salutation is added in front of the first name.

Title is added following the last name, on a separate line. You may need to adjust row spacing to accommodate longer titles.

When adding titles, it is strongly recommended to use Classic label style under the image. Side labels cannot accommodate the extra lines of text and Vintage place a small box around the portrait & label, reducing the available area.

Splitting names on two lines

When using Vintage or Classic label styles (labels under the portrait image), you may force the first and last names to appear on separate lines. 

This is useful to ensure a more uniform look to your panel when there is a mix of very short and very long names in your group.

Label Spacing from the Portrait

Use the fine tune option to move the label text closer or away from the bottom edge of your portraits.

Visual styling options

Click on the Visual tab under Portraits to access font properties.  Choose to restyle an individual label, all labels on the current page, or an entire multi-page section.
To change formatting, select any of the labels on your portrait page, then click on Text.

Text properties will now be available- choose a color from the swatch, a font, the size of your labels, and, if available, bold or italics.

Not all fonts are appropriate for labels - we recommend the following choices as they are condensed and very legible even at smaller sizes.

Choose a font size that will accommodate most names within the available area. Note that you can change row and column spacing, your label style, font, and panel margins to accommodate your labels.

Unusually long names that are not accommodated by a standard font size may be selected individually for resizing. In the example below, font size 8 is appropriate for most labels, except two. Move into the à la carte mode under the Visual tab, then select the labels to be resized. Under Font, adjust the font size as required.

Alignment options include left, centre, justified or right. On side labels, alignment applies to the position of the labels in their column. On labels under portraits, alignment applies to their position relative to the portrait image. (Note: do not use the Alignment menu for labels - this tool is useful for standard text frames only.)

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