Understanding proofing

Modified on Thu, 17 Oct 2019 at 01:45 PM

Memento Yearbook makes proofing easy - just follow these easy steps!

  1. As you build your pages, the editors may review them individually online so they are ready for proofing.

  2. When your book is complete, you may create watermarked low-resolution pdfs of your pages to share with proofreaders. You can render a single page (eg. provide homeroom teachers with their portrait pages to review for name misspellings and missing students), or render the entire book for a thorough review by several team members. The pdf files may be viewed on a computer or printed for mark-up review.

  3. After preliminary reviews and corrections, create an online proof. The online proof shows each page in detail. The editor-in-chief reviews each page, either approving the page to lock it from additional editing, or rejects the page, providing comments to direct revisions.

  4. When your book is ready to go to the printer, submit it. Your yearbook company will be able to review it, and if necessary, send it back to you for final changes. If it is good to go, then they'll approve it and print it.

Note: If you spot any issues with your book after you have submitted it for printing, you need to speak with your printing company directly so that they can cancel the book for you, so that the issue can be fixed. Submission locks your book off so it can't be edited, aka out of sync with your submitted final copy.

While reviewing your proof, look for...

  • blurry (low-resolution) photos (usually web downloads)
  • photos or text too close to the page edges. Give your page a lot of room to breath
  • photos that are supposed to be covering the entire page that don't quite stretch past the page edge
  • portraits out of place or with the wrong label
  • missing placeholders for people who didn't get a portrait taken
  • photos of people on your school's "do not photograph" list or any mention of students who did not receive permission to be included in the book
  • misspelled proper names
  • copyrighted images downloaded from the internet - those should not be included by law on a commercially printed book
  • spelling, grammar and punctuation errors - watch your apostrophes and pluralization ('s is not a plural, it's a contraction or a possessive
  • inconsistencies in the sizes of titles and labels (font size, width/height of the text area)
  • duplicate photos (check photo collage pages, or classroom activities pages in particular)
  • photos of people displaying inappropriate hand gestures or graphic t-shirt messaging (check group photos carefully for jokers trying to cause problems)

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