Team Management 101

Modified on Thu, 11 Jan 2024 at 09:52 AM

Memento Yearbook Software enhances the yearbook creation process by enabling multiple users to work concurrently on the yearbook project. This collaborative feature is structured through a role-based system, where each team member is assigned specific permissions and responsibilities according to their role.

Mastering Team Roles in Memento Yearbook: A Step-by-Step Guide

Key Points

Personal Account Requirement

In alignment with Memento's Terms of Use, each member of the yearbook committee must have a unique username and password. This requirement ensures individual accountability and secure access to the yearbook project.

Role Assignment and Permissions

  • Team members are assigned distinct roles.
  • Each role comes with a set of permissions that define what actions the member can perform within the yearbook software.

Page or Section Specific Assignments

  • Team members can be assigned to specific sets of pages or sections of the yearbook.
  • This approach facilitates effective distribution of work and prevents unauthorized editing, as users are restricted from modifying pages beyond their assigned sections.

Editor-in-Chief Privileges

  • The Editor-in-Chief holds a central role in managing the team.
  • Only Editors-in-Chief have the authority to:
    • Add new team members to the yearbook project.
    • Change the roles of existing team members.
    • Remove team members from the project.

Team Member Roles Chart

RoleEditor-In ChiefEditorStaffer
Recommended forAdministratorTrusted membersStudents or guest contributors
Page EditingAll PagesAll PagesAssigned Pages or Sections
Photo UploadYesYesOptional
Photo ManagementYesYesOptional
Portrait ManagementYesOptionalNo
Team ManagementYesNoNo
Book ManagementYesYesNo
Proofing YesNoNo
Submit To PublisherYesNoNo

Child Privacy

MementoPix is compliant with Children’s Online Privacy Protection Act (COPPA). Any child under the age of 13 must have parental consent for the collection, use, or disclosure of that child’s personal information by a website.

Team management tools include important sign-offs related to COPPA rules. If the person managing your book has set up child privacy information, you will find compliance checkboxes, required for under-aged children, when setting up accounts.

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