Formatting Portrait Page Labels

Modified on Mon, 12 Feb at 11:47 AM


To format the position of your labels, use the Portrait's Layout tab to access the Design section.
Apply a preset template to your portrait grid to instantly style the portraits and labels.

The templates will set label position relative to the portraits.

Notice a typo in your labels or spot a portrait in the wrong group? Update your database information by closing your portrait page and returning back to the portrait database, where you can correct names and/or change group assignments.


Customize the information included in your label under the Labels section.

First and Last Name Text Label

By default, the full name is displayed under each portrait. Choose from among Full name, First name only, Last name only or no name.


Salutation & Title

Staff pages may include salutations (eg. Mr., Ms, Dr.) and job titles (eg. Principal, Custodian, Science Teacher) as a part of their labels. To use these features, you must first include salutations and/or titles in the portrait database. 

Once the information is available in the database, you may turn on Salutation and/or Title on in the Label option. By default, these options are off, so labels only display names.

Salutation is added in front of the first name. Title is added following the last name, on a separate line. You may need to adjust row spacing to accommodate longer titles.

Use Last Name with Salutation on to achieve a staff page without adding the staff's first names. 

When adding titles, it is strongly recommended to use Classic label style under the image. Side labels cannot accommodate the extra lines of text and Vintage place a small box around the portrait & label, reducing the available area.

Splitting names on two lines

When using Vintage or Classic label styles (labels under the portrait image), you may force the first and last names to appear on separate lines.  This is useful to ensure a more uniform look to your panel when there is a mix of very short and very long names in your group.

Label Spacing

Use the fine tune option to move the label text closer or away from the bottom edge of your portraits.

Side Label Position

If side labels have been selected, you may decide how they will be oriented on your page. Choose Edge to place the labels next to the cut-side of the page, or gutter to place them on the spine-side.

Label Font Size & Styling Options

Click on the Visual tab under Portraits to access font properties.  

Choose to restyle an individual label, all labels on the current page, or an entire multi-page section.
Next, select any of the labels on your portrait page, then click on Text over the page itself.

Text properties will now be available- choose a color from the swatch, a font, the size of your labels, and, if available, bold or italics.

Not all fonts are appropriate for labels - we recommend the following choices as they are condensed and very legible even at smaller sizes.

Choose a font size that will accommodate most names within the available area. Note that you can change row and column spacing, your label style, font, and panel margins to accommodate your labels.

Unusually long names that are not accommodated by a standard font size may be selected individually for resizing. 

To select labels individually, first pick "Apply to selected item" option under the Visual tab.
Next, select the individual label to be resized. To select more than one label, hold Ctrl (Windows) or Cmd (Mac) on your keyboard, then select each label that needs to be updated. After making your selection, change the font size. Only the selected label(s) will be updated.

Alignment options include left, centre, justified or right. On side labels, alignment applies to the position of the labels in their column. On labels under portraits, alignment applies to their position relative to the portrait image. (Note: do not use the Alignment menu for labels - this tool is useful for standard text frames only.)

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