Creating & sharing Community Photo Albums

Modified on Tue, 27 Aug 2019 at 08:28 AM

Community Photo Albums provide a way to receive photos safely from members of your school community who are not working directly on the yearbook.

Photo contributors may upload images securely on any internet connected device (computer, tablet, phone). Their uploaded images may then be reviewed by Editors & Editors-in-Chief to transfer to the yearbook design team.

Editors and Editors-in-Chief may set up community albums. Click on Community Photo Albums on the left side menu to start the setup process.


Due to the Child Safety legislation, Community Photo Albums are password protected. The Editor-in-Chief creates this password when accessing the Community Photo Albums area for the first time.

To set the password. click on Setup Community Photo Albums.


Create a password for accessing Community Photo Albums. Be sure to make a note of it - you'll need to provide this password to anyone uploading photos to Community Albums.


To ensure password security, include a mix of upper and lower case letters, as well as at least 1 number and 1 special character (@,!,#,$,%,^,&,*). Make a short phrase to make it easier to remember. For example: Yearbooks4us! or #ValleyviewIs2Awesome.

Creating a new Community Photo Album

To add an album, Click on + New Album, and give it a name. Click on Add Album.


Sharing Community Photo Albums

Community photo albums are accessed by photo contributors via a website link .The link will open their web browser to a page where they can upload photos safely.

Album links may be shared individually, or as a list of links to all albums at once. Share individual community albums if you need to receive images from a specific event or person. For instance, provide homeroom teachers a link to a Grade 2 album so they can share classroom pictures, or send a link to the photographer who took photos at grad/prom to receive images for that one event.  Share a link of all album links to assigned photographers or trusted individuals involved in many school activities, such as the head of the PTA, the Vice-Principal, or a dedicated yearbook photographer. 

Copy/paste the links into a message (email, online messenger service) to share with your photo contributors. Important: You will need to provide the general password for the Community Photo Albums to the recipient as well. The link will auto-expire in 365 days after its creation.

To copy a single album link, hover over the album and click on the ... menu in the top right corner. Choose Get shareable link.


The unique website link will appear. Click on Copy Link to paste it to an email or instant messaging service. 


 Be sure to provide the Community album password so they can upload their photos.


Clicking on the link will prompt them to login with the password, then they may upload photos to the individual album.

To get a list of links to all albums, click on the right-side menu then choose Copy Sharing Links.  Click on the All albums' Copy Link button, then paste the link into an email or messenger service to send it to your photo contributors.


The recipient of this link will be directed to a web page with all community albums listed. From this page, they can access any album to upload photos to it after entering the password.


If you need to send a series of messages to individual contributors (eg. send each homeroom teacher a link to their community album), use the Copy sharing links option to access a list of all individual albums - copy those one at a time to send to individual recipients one by one.


Using Community Photos in your yearbook

For the safety of younger staffers and to help streamline your photo management, photos in Community Photo Albums must be moved into a Yearbook Photo Album in order to be added to your yearbook pages.


Take the opportunity to be selective about which Community photos to move over for inclusion in your book. Eliminate bad photos or multiple copies of the same subject, and ensure that only approved images are sent to your design team.

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